Negotiating the best rates is only the first step. You still need to check that every invoice actually follows the terms you agreed. Stockbooking Transport Optimizer automates that check and flags the gap between the amount billed and the amount actually due.
We analyse your data and return the anomalies found, along with the savings potential identified.
A freight invoice can look correct and still contain errors. The billed amount often depends on many rules:
Checking all of these parameters manually, line by line, is time-consuming and hard to scale. Invoice audit should still confirm that every service was billed in line with the negotiated contract.
Transport Optimizer recalculates the theoretical amount of each shipment from your rate card, then compares it with the amount actually billed.
You get a clear view of what was billed, what was due, and the difference between the two.
What your carrier actually invoiced you.
What the service should have cost under your rate conditions.
The difference between the billed amount and the theoretical amount.
The value of anomalies that can be reviewed and, where relevant, recovered from the carrier.
You move from occasional invoice checks to a real, automated audit of freight billing.
Transport Optimizer automatically analyses your data to identify different types of gaps.
Check that the rates applied match the rates negotiated with your carrier.
Find cases where the weight or rate band used for billing does not match the shipment data.
Check how surcharges, fuel and accessorial fees from your contracts were applied.
Identify services billed even though they do not match the agreed conditions.
Spot errors that repeat across invoices and can add up to a significant amount over a year.
A manual or sample-based check can miss anomalies. Automation applies rate rules systematically.
No more manual comparison of hundreds or thousands of lines against complex rate cards.
An error of a few euros can look trivial on one line. Repeated hundreds of times, it becomes material over the year.
The audit does not systematically challenge invoices. It gives you a factual, quantified basis when gaps are found.
Instead of a theoretical demo, we measure the potential directly on your freight billing.
Pick a carrier that represents a significant share of your transport spend.
We need an Excel extract at shipment-order level.
We use the rate conditions that apply to the carrier being analysed.
The data is automatically compared with the rate rules.
We present the anomalies found and the savings potential identified.
In concrete terms, you get:
No subscription and no commitment are required for this first audit.
The pre-audit only needs two inputs.
An Excel extract for one month of one carrier's invoices, ideally at shipment-order level.
The rate card negotiated with that carrier, including rates, bands, zones and applicable surcharges where possible.
You do not need to prepare the data for analysis. We handle the processing and the control.
Many companies do check their invoices. But there is a real difference between a sample check, a few Excel rules, and an exhaustive check of every line, every rule and every surcharge.
“Are we checking our freight invoices?”
“Are we sure we actually detect billing anomalies?”
Transport Optimizer moves you from occasional manual checks to an automated audit of your freight billing.
The solution is aimed at companies with significant transport spend, several carriers, or complex rate cards.
Automotive, food, consumer goods, industrial equipment.
Companies with high requirements for cost control and traceability.
Retailers and distributors handling large transport volumes.
Companies shipping a high daily order volume with several carriers.
Freight invoice control involves several functions in the company.
Secure transport spend and identify potential savings.
Get a quantified view of gaps between invoices and negotiated terms.
Measure the real economic performance of your transport flows.
Check that negotiated rate conditions are actually applied.
Identify gaps and use objective data in discussions with carriers.
Improve control and the economic performance of transport.
Invoice control is one capability of Stockbooking Transport Optimizer, our solution for steering and improving transport performance.
Transport Optimizer goes beyond invoice checks by centralising the analysis of your transport performance.
Analyse transport budgets and volumes and identify the main cost drivers.
Compare carrier performance and identify gaps.
Automatically compare billed amounts with your negotiated rate conditions.
Identify rate gaps and measure how consistent your transport purchasing terms are.
Track your main transport KPIs and identify improvement levers.
Instead of a theoretical estimate, we measure the potential on your own data. One carrier and one month of invoices are enough for a first estimate.
Freight billing data can contain sensitive information.
If needed, we can put a confidentiality agreement (NDA) in place before any data is shared.
Your files are used only for the agreed analysis, to identify possible billing anomalies.
Send us your request and we will tell you exactly which data format we need.
Request my free pre-auditIt means checking that amounts billed by carriers match the negotiated rate conditions: rates, zones, weights, bands, surcharges and other billing rules.
An invoice can contain gaps even when rates were negotiated correctly. A systematic check identifies anomalies and measures their financial impact.
Yes. Transport Optimizer automatically compares billing data with the rate rules defined in the negotiated cards.
Depending on the data and rate rules: rate gaps, weight or band errors, incorrect surcharges, and services billed outside the negotiated conditions.
For the free pre-audit, one month of invoices from a single carrier is enough for a first estimate of the potential.
An Excel extract of billing at shipment-order level, plus the negotiated rate card for that carrier.
Yes. The first pre-audit is free and without commitment, on your own data.
Yes. If needed, we can sign an NDA before files are sent.
Do not assume your freight invoices are correct. Measure it on your own data.
One month of invoices. One carrier. One rate card. A concrete analysis.